Destination Wedding Countdown Checklist: 12–9 Months Before You Say 'I Do'


12–9 Month Destination Wedding Checklist | Caribbean Guide

Planning a wedding is exciting. Planning a destination wedding? That’s where unforgettable memories are made. You’re not just saying “I do”—you’re inviting your loved ones to join you in paradise for a celebration that doubles as a vacation.

The 12–9 month planning stage is when your vision starts to take shape. From securing your dream venue to sending save-the-dates, this is the window where your big ideas turn into concrete plans. The good news? With the right support and resources, it doesn’t have to be stressful.

Why 12–9 Months Is So Important

Destination weddings require more planning than local ones because you’re coordinating travel, group accommodations, and resort logistics on top of your actual wedding details. Resorts often book quickly (especially in Jamaica, Mexico, and the Caribbean), and your guests need plenty of time to arrange flights, passports, and vacation time.

Starting early means:

  • More venue/date availability.

  • Lower rates and bigger perks.

  • Less stress as your wedding day approaches.

👉 Want to make sure you don’t miss a step? Download your FREE Destination Wedding Checklist and book your consultation here: Request Wedding Consultation + Checklist.

✅ Step-by-Step Checklist (12–9 Months Out)

1. Book Your Venue & Date

Your venue sets the tone for your entire wedding. Do you envision a beach ceremony in Jamaica, a cliffside vow exchange in St. Lucia, or a garden wedding in Mexico? Locking it in early ensures your preferred date and perks.

  • Work with a destination wedding planner to compare resorts.

  • Ask about packages—some resorts include free weddings with a room block.

  • Consider the guest experience—easy flights and family-friendly amenities matter.

👉 Ready to start? Book your wedding consultation and secure your Destination Wedding Checklist today.

2. Reserve a Room Block

Booking a block of rooms ensures your guests are together and guarantees the best group rates. Resorts often offer rewards like:

  • Free nights for the couple.

  • Upgraded suites.

  • Complimentary cocktail receptions.

💡 Curious which resorts are best for wedding groups? Check out: Top 5 Caribbean Resorts for Your Dream Destination Wedding.

3. Send Save-the-Dates

Your guests are not just coming to your wedding—they’re planning a vacation. Giving them a heads-up early makes all the difference.

  • Include your wedding website link with travel details.

  • Share the resort info and booking instructions.

  • Make it fun! Highlight the destination so guests get excited.

4. Set Up Your Wedding Website

A wedding website is the easiest way to keep guests informed. Include:

  • Resort details, booking deadlines, and travel tips.

  • RSVP forms.

  • Wedding week schedule (welcome dinner, excursions, etc.).

Tip: Add links to your recommended packing guide so your guests know what to bring → What to Pack for a Caribbean All-Inclusive Resort.

5. Begin Attire Shopping

Nine to twelve months is the sweet spot for wedding attire. Destination weddings bring unique considerations:

  • Lightweight, breathable fabrics for tropical climates.

  • Footwear suitable for sand, cobblestone, or gardens.

  • Dresses and suits that travel well (avoid overly heavy materials).

Pro tip: Bring attire as a carry-on to avoid lost luggage nightmares!

✨ Pro Planning Tips

  • Work With a Destination Wedding Planner – An expert handles resort contracts, guest bookings, and perks so you don’t have to. Start here: Request Wedding Consultation + Checklist.

  • Ask About Resort Perks – Complimentary spa credits, cocktail parties, or even a free wedding package may be included with your room block.

  • Prioritize Guest Comfort – Welcome bags with sunscreen, bottled water, and local snacks show thoughtfulness.

Why Start Now?

Couples who start planning 12–9 months out enjoy more choices, better rates, and less stress. You’ll have time to focus on the details that matter most: the experience you and your guests will share.

Remember, a destination wedding isn’t just one day—it’s an entire experience. From arrival cocktails to farewell brunches, you’re creating a celebration that blends love, travel, and memories.


Related Posts You’ll Love

Budgeting for Your Destination Wedding: Tips & Tricks
Top 5 Caribbean Resorts for Your Dream Destination Wedding

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